Once you have paid your annual CoSN district membership fee and your privacy alliance fees (see this page), you will be working with Ramah Hawley, the TEC Student SDPA Contract Administrator, and she will be your primary contact.
Step 1. New Hampshire Student Privacy Alliance (NHSPA) Website Account
All participating districts will need an Alliance account. This is the nationwide platform that will organize all of the signed data privacy agreements for your district, via the nationwide Student Data Privacy Consortium (SDPC).
To create an account, visit the Alliance's website . Select your district from the drop-down menu and fill out the requested information. You will be notified by the Student Data Privacy Consortium (SDPC) once your account is created. We will then add the TEC membership designation to your account.
If you are an existing user, we will add the TEC member designation to your account. Nothing else is required by you for this step of the process.
Step 2. Online Resources Used by Your District
To secure signed Data Privacy Agreements (DPAs) on your behalf, we will need to know the online resources used by your district. To start the process, send (or share) a list with Ramah Hawley, email@example.com of the apps your district is using (in any format such as Excel, Word, Google Doc, etc.). Ramah will also enter the application into the Alliance site on your behalf; if the tool is approved, you may then go in and fill out additional metadata, such as grade levels and content areas. You should only include online resources that are currently in use by your district or those for which you have a planned pilot during this school year.
Step 3. Signing New Hampshire Student Data Privacy Agreements
Vendors with signed New Hampshire TEC DPAs Once we get your list of online resources used by your district, we will process it as quickly as possible. There may be some vendors on your list that we have already signed New Hampshire TEC DPAs. For these vendors with signed DPAs, the process of signing is very simple. We'll send you a one-page document, named 'Exhibit E', for your authorized signer to sign, and once returned, your district is a subscribing member to the agreement. You're all set!
Vendors without signed DPAs You may use a few online resources (vendors) for which we don't yet have existing DPAs. We will send our standard model DPA to these vendors for signatures. Any vendor contact information you have will be most helpful. Many will sign our DPA as is, but some will request modifications as suggested by their legal counsel. At this point we involve our attorney, Felicia Vasudevan, who reviews the requested modifications and negotiates the final terms and conditions with the vendor.
Vendor unresponsive or declines to sign Some vendors have declined to sign our DPA. A few cannot sign as they're not in compliance. Others are very small companies without the resources for a legal review. We will post these on the Alliance site as "declined" and include the vendor's stated reason. We strongly suggest that you discontinue use of these resources and look for alternatives. If you must continue use, you will want to obtain legal parent/guardian releases for each student using the application (members can obtain attorney-developed sample releases from Ramah).
NHCTO is a state chapter of the national COSN group.